A reintegration interview is a conversation between employer and employee about returning to work after a long illness. During this conversation, the options, wishes and next steps regarding reintegration will be discussed. The conversation is a crucial moment in a second track process.
When does a reintegration interview take place?
A reintegration interview is held as soon as it is clear that the employee is partially employable again. That may be at the start of 2nd track reintegration, after a period of complete absenteeism or if there are changes in resilience. The conversation preferably takes place in consultation with the company doctor or based on the Problem Analysis.
What do you discuss during a reintegration interview?
During the reintegration interview, you will discuss, among other things:
- To what extent the employee can (partially) work again
- Which tasks or functions are appropriate
- The desired end goal of the reintegration
- The structure of hours and activities
- Any barriers, restrictions or doubts
- Who takes what actions and when
This information is laid down in the Plan of Action and evaluated during the mandatory progress discussions.
Why is this conversation important?
A good reintegration interview:
- Creates clarity and prevents misunderstandings
- Strengthens trust between employer and employee
- Lays the basis for realistic and achievable agreements
- Supports building work rhythm and motivation
- Contributes to a careful reintegration file, important to the UWV
Tips for an effective reintegration interview
- Ensure an open and safe atmosphere
Give space for the employee’s concerns, doubts or questions. - Discuss goals and feasibility
What is realistic, what is desirable and what is medically responsible? - Record everything in writing
Name concrete actions, dates, responsibilities and evaluation moments. - Also discuss the “what if”
What do you do if the structure stagnates or goals are not attainable? - Repeat the conversation regularly
Progress interviews are required by law: at least every 6 weeks.
Summary
- A reintegration interview discusses returning to work in the event of long-term absenteeism
- The conversation is mandatory and essential in reintegration, especially with track 2
- Establish concrete agreements in the Plan of Action and evaluate regularly
More information at the UWV
The official rules and current amounts or deadlines are available at UWV about reintegration. These can change, so always check them at the source itself for a concrete situation.
Looking for guidance with a track 2 process?
Care4Careers supports employers and employees with expert guidance, customized solutions and complete file structure. Feel free to contact us.
A good understanding of the reintegration interview is essential for a successful re-integratie tweede spoor.
Frequently Asked Questions
When does a reintegration conversation take place?
As soon as it is clear that you are partly fit for work again, and periodically thereafter at the evaluations of the plan of action.
What is discussed in a reintegration conversation?
To what extent you can work again, which tasks fit, which adjustments are needed and which next steps you agree on.
Is a reintegration conversation mandatory?
Yes, it is part of the obligations under the Gatekeeper Improvement Act. The arrangements that follow go into the file UWV assesses later.
Part ofGatekeeper, records & wage sanction
Sources
The legal statements in this article are based on the sources below. Legislation changes; always check the current text for your own situation.
- UWV. (n.d.). Re-integratie bij ziekte. Retrieved on 13 August 2026, from www.uwv.nl/nl/ziek/re-integratie
About the author
Program Designer & Project Lead
With over 30 years of experience in HR, project management, and career development, I enjoy working at the intersection of strategy and implementation, always balancing organizational goals with human perspective.
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